MailDepot connectors

  • The MailDepot Connectors are designed to archive mails, without the mails needing to be directed through the standard archiving process
  • The mails are archived to the selected MailDepot container, but are not delivered to the respective mailbox, due to the fact that only copies of mail files are involved
  • The MailDepot connectors replace the need for separate internal mail archiving and depending on the type of mail infrastructure
  • The connectors are suitable for different scenarios. You can choose between SMTP, POP3, or directories as file interface connection
  • The MailDepot Connector was not designed to retroactively archive mass amounts of email. The REDDOXX MailDepot Importer should be used for this purpose
  • The POP3 Connector, fetching in time intervals, has a delay compared to the SMTP Connector

Mails with a standard SMTP protocol can be delivered to the archive with the SMTP connector.
Different mail servers (ex. Postfix from Linux) can create a copy of an incoming mail and, via SMTP, forward the copy to another mail server.
In this instance, the SMTP connector would act as the receiving mail server.

The following step are required to configure a SMTP Connector:

  1. Select Enable Service
  2. The SMTP Server and Spooler switches need to be switched on (green)
  3. Select Settings
  4. Provide a Server Name (any name can be used as long as it conforms to standard hostname syntax)
  5. Enter the port on which the SMTP Connector should listen (if using Port 25, an IP Alias needs to be configured)
  6. Define the Max. Sessions and Timeout values
  7. Enter IP Address restrictions if you would like to limit the allowed Iconnections (one line in ipv4 format for each allowed address)
  8. Provide SMTP Authentication Credentials if required
  9. Optionally configure the "Additional static E-Mail Addresses for ACL"
  10. Use custom message type tag (Advanced) to provide a custom tag, which can be used when doing an advanced search in expert mode in the archive.
  11. Complete the configuration with "Save".

The ACL Options for step 9 are::

  • SMTP Envelope only
    This method is not recommended for journaling!
    The recipient address from the transmission protocol will be used when allocating a mail to the intended user. (RCPT TO:).
  • Mail Header only
    The recipeint address taken from the header of a mail will be used when allocating a mail to the intended user. (To:)
  • SMTP Envelope and Mail Header
    The recipient address from both the transmission protocol and the header will used when allocating a mail to the intended user.
    In the archive, the mails which include either of the two addresses will be displayed.
  • Additional static Addresses
    Additional mail addresses which are allowed access to mails archived through the SMTP connector.
    Enter only complete, unique mail addresses, symbols or wild cards are not allowed.

The POP3 Connector can be used to configure mailboxes to be regularly singled out and scanned according to POP3 principles.
Mails found matching POP3 format will be delivered to the spooler of the POP3 connector and, at the same time, deleted from the POP3 server.
The matching mails will then be delivered to the central archive and archived in the default container.

The following step are required to configure a POP3 Connector:

  1. Select Enable Service
  2. The Scheduler and Spooler switches need to be switched on (green)
  3. Select Add Account
  4. Enter the connection parameters (Hostname, Port, Security, Username, Password, Poll Interval)
  5. Optionally configure Additional static E-Mail Addresses for ACL (E-Mail addresses that have access to the imported mails as well, only regular addresses, no wildcards)
  6. In the advanced section, the timeout and custom message typ can be set (a custom tag, which can be used when doing an advanced search in expert mode in the archive)
  7. Complete the configuration with "Save".

The Directory Watcher allows you to enter a directory which will be scanned for mail files and the found mail files will be sent directly to the archive spooler.
The mails found by the Directory Watcher will be deleted from the directory after the Directory Watcher has forwarded the file!

The following step are required to configure the directory watcher:

  1. Select Enable Service
  2. The Scheduler switch needs to be switched on (green)
  3. Select Add Path
  4. Choose a directory to be watched from the pull-down list and select if subdirectories should be included
  5. Provide a search pattern (default is *.eml)
  6. Define the Scan interval (The amount of time which should pass between pick ups. The default amount of time is 60 minutes)
  7. Optionally configure Additional static E-Mail Addresses for ACL (E-Mail addresses that have access to the imported mails as well, only regular addresses, no wildcards)
  8. In the advanced section, the timeout and custom message typ can be set (a custom tag, which can be used when doing an advanced search in expert mode in the archive)
  9. Complete the configuration with "Save".

You can add further access rights based on ACL files, directory level, or also on the basis of an e-mail file.

Directory Method

  • In the desired subdirectory, create a text file with the following name: rdxmaildepot.rdxacl
  • Enter the desired mail addresses, those users which should receive additional access rights, individually on a new row.
  • Addresses need to be unique, symbols or wild cards are not allowed.
  • For example:
    thomas@reddoxx.com
    administrator@reddoxx.com

File Method

  • In the same directory in which the mail is found, create a file with the same name, but ending with the following file format: .rdxacl
  • For example:
    xyz.eml
    xyz.rdxacl